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Getting the Most out of Activity-Based Workspaces in the Office

More and more businesses are adopting “activity-based” workspaces, challenging traditional norms about what an office should look like. First brought to the forefront by technology and social media giants, the idea of activity-based workspaces relies heavily on open office layouts which can lead to greater collaboration and improved transparency.

In general terms, an activity-based workspace refers to the deliberate design of each particular department or division of your company, specifically to allow each functional unit to operate most effectively. This includes the way individual workstations are configured, what technology solutions are available and more. The specific arrangement or layout can vary widely from one department to the next; design teams who need to work closely together may have very different workspaces than marketing or finance teams, for example.

However, too much openness can, itself, create problems. If your business is considering transitioning from traditional offices and assigned workstations to activity-based workspaces, these tips can help you both evaluate the decision and get the most out of your configuration:

Empower Remote Working

One boon of going to an activity-based workspace arrangement is the opportunity to expand your company’s access to qualified staffers across town, on the other side of the country or around the world, making remote work arrangements easier. When those workers are in-house for meetings, using flexible, hotel-workstations can make them feel just as connected and just as much a part of your workforce as more traditional staffers. This can lower overhead costs while improving quality of work.

Freedom of Choice

Giving employees the freedom to choose where they sit to do their work each day can be uncomfortable from a control standpoint, but it can lead to more efficiencies. Variety and choices can help foster creativity, leading to greater innovating. This can be particularly true for employees who have a variety of tasks and responsibilities, providing them autonomy and flexibility to choose the environment that will best meet that day’s tasks.

Don’t Forget About Quiet Spaces

Businesses implementing activity-based or other open-concept workspaces will have greater employee adoption and buy-in when the office still includes individual conference rooms or other personal spaces for employees and managers to meet 1:1 or even to make a confidential phone call. Using an automated meeting room booking and workplace analytics tool like the solutions available from Teemcan help ensure resources are allocated appropriately and maximized.

Make Sure Your Office’s Systems are Designed to Support Collaboration and Efficiency

Intervale Technologies won’t set up your physical activity-based workspaces. However, we can help ensure that your office has the voice and data networks, phone and internet systems and services, boardroom technology, data center technology and automation tools to get the most out of whatever configuration you choose. When you approach your office workspaces and systems needs deliberately and thoughtfully, you can leverage those decisions to help meet business goals.

To learn more about the applications and services we provide to New England companies looking for efficient, reliable and cost-effective solutions, contact us online today or call us at (866) 628-9494.

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